AB Meeting/January 2014 Minutes

Attendees

• Lars Kurth (Citrix, chair)
• Mike Dolan (Linux Foundation)
• Sarah Conway (Linux Foundation)
• Ian Pratt (Bromium, voting)
• Mark Hinkle (Citrix, voting)
• James Bulpin (Citrix)
• Demetrios Coulis (CA, voting)
• Daniel Kiper (Oracle, voting)
• Matt Wilson (Amazon Web Services, voting)
• Richard Phelan (ARM, voting)
• Don D Dugger (Intel, voting)
• Sherry Hurwitz (AMD, voting)

7 organizations with voting representatives : we had a quorum

Referred to documents

File:Xen Project Provisional Budget for 2014 v4.pdf Xen project Budget v4 (attached) – this is the same document as version 2, with some additions: I added a column with approval status as per today’s meeting

Actions

 Action Lars: Ask for input from Russell and update budget spreadsheet for January meeting {{done, see [1]}}

 Action Lars: Ask for PR services contract and share with AB

Update: as the Xen Project is no legal entity, there would be no contract. We were given wrong information in the previous meeting. Accountability would be achieved through monthly reporting and PR plans, that would be reviewed by the AB

Confirmed with Sherry Hurwitz that this is acceptable

Collaboration Summit

Checked briefly as to who had plans to attend the LF Collaboration Summit Confirmed: Mark Hinkle, Lars Maybe: Sherry, Richard

 Action Lars: Check whether any more AB members are planning to attend to verify whether there is momentum for a face-2-face meeting

Chairmanship of March Meeting

Lars cannot chair/attend the meeting as he is travelling that day.

 Action Lars: Find AB member who is willing to chair the March meeting

Agenda

• Budget status/approval
  • Attached v4 of preliminary budget
  • This includes a new item as requested by Mark Hinkle : line item called Website Development Work based on a quote by cloudaccess.net
  • Intel, AMD were going to raise issues related to the Test Framework budget line item
  • Added update on Verizon, Samsung and Rackspace status

• The Linux Foundation has assigned Sarah Conway to the Xen Project as PR manager. I had an initial meeting with Sarah on Jan 6th. Sarah will be putting a PR plan together and we will engage the AB at every step of the way. Sarah is also on the call. I did attach the latest media report.
• RedHat/CentOS announcement: I have been asked by RedHat to endorse this move on behalf of the Advisory Board. Before I do so, I need to get your input. I was also asked to apply for SIG status (see SIG) within CentOS)
• We also need to get clarity on Calxeda membership based on the news : I have not had time to follow up unfortunately

Budget

Remaining items as outlined in attached document are approved

Item	Total in USD	Percentage of total	Comment
Operational	6,900.00	2%	Approved in December Advisory Board meeting
AR/PR	115,000.00	27%	Approved in December Advisory Board meeting
Supporting the Developer Community	70,725.00	17%	Approved in December Advisory Board meeting
General Marketing	21,850.00	5%	Approved in December Advisory Board meeting
Website Development Work	17,250.00	4%	Approved in January Advisory Board meeting
Test Framework	190,612.50	45%	Approved in January Advisory Board meeting

We covered some of the potential practical issues such as COLO and Hardware, as some AB members indicated that they may have concerns in the December meeting.

No concerns raised during the January meeting

Xen SIG in CentOS

RedHat/CentOS announcement : I have been asked by RedHat to endorse this move on behalf of the Advisory Board. Before I do so, I need to get your input.

The board in principle did not object that the Xen Project would endorse the RedHat / CentOS announcement

Update: after discussing with Sarah Conway (Linux Foundation) and Karanbir Singh (RedHat/CentOS lead), we came to the conclusion that an endorsement for an endorsements sake makes little sense. To continue Xen in CentOS, we need to create a formal SIG within CentOS and get CentOS board approval. This is ongoing. Agreed with CentOS to wait with any PR/statement until there is something more positive to say. Also the relationships between the proposed CentOS hosting and cloud SIGs as well as the Xen/Virtualization SIGs need to be better understood.

Calxeda

 Action Mike Dolan: Mike will follow up on Calxeda membership status

AR/PR

 Action Sarah: Share 6 month PR plan for review before next meeting Template:Done