Checklist/Kicking off Test Days

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Preparation

Make sure you are an OP for the #xentest day channel (asked one of the other OPs to change your status)

Announcement

Well in advance, create a test day instruction page in the form: Xen_#.#_RC#_test_instructions. If this is not the first RC for the release, cut and paste text from the earlier RC as a starting point.

Make an announcement on the relevant mailing lists a few days before, stating the date and linking to - Test Instructions - Test Day page Example: [1]

Make sure that a header such as 

{{InfoLeft|The next [[Xen Test Days|Xen Test Day]] for [[Xen 4.3 RC2 test instructions|Xen 4.3]] is on May 22nd 2013}}

is added to Main Page and Xen Test Days.

Add information about the next Test Day to the #xentest IRC channel title

Add event to XenProject.org Events.

Add event to Xen Facebook and Google+ pages.

On the Day

Step 1: Main Page and Xen Test Days

Add 

{{InfoLeft|[[Xen Project Test Days|Xen Project Test Day]] is today. See [[Xen 4.3 RC2 test instructions|Xen 4.3 RC2 test instructions]]}}

to Main Page and Xen Project Test Days

Step 2: Update topic of #xentest IRC channel

  • Make sure that the headline states that today is test day
  • You need to be a channel OP or ask a channel OP to do this

Step 3: Reminder mail

Send a reminder to the appropriate developer and user lists

Step 4: Remind people on IRC

  • Join #xentest channel
  • Remind people on relevant IRC channels (typically ##xen, #xen-api and #xen-devel)
  • You will need to do this 2-3 times with an hour in between

The day after

  • Send a thank you mail
  • Remove banners from Main Page and Xen Test Days or set to next Test Day
  • Change #xentest channel title to the next known test day date
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